Conference Grants (2020/2021, Quarter 1)

Applications are invited for the first (1st) quarter of the 2020/2021 academic year for grants to support senior members to attend or organise virtual conferences taking place in August, September and October 2020. The conference grant scheme provides support to staff whose research outcomes/activities advance knowledge in their field of study and enhances UG’s image on a global scale.

Grants will be awarded on the basis of applicants’ ability to convincingly demonstrate:

i. Impact of the conference on a specific and measurable area of their current work portfolio. The  nature of the conference should be scientific for academics and directly consistent with the applicant’s professional obligations at UG.

ii. Potential for creation of collaborations and the forging of long-term relationships between applicant and partner organizations or individuals;

iii. How the conference or attendance will contribute to attracting funding to UG to further the goals of the conference in the future;

iv. How the conference will enhance the individual or department’s capacity to contribute meaningfully to advancing UG’s research mission.

v. The extent to which the applicant will be able to source for counterpart funding

Grants will be awarded taking into consideration regulations provided by the Government of Ghana and UG’s regulations and guidelines on COVID-19.


Applicants are strongly encouraged to read the “Conference Grant Application/Submission User Guide and Approval Guide” BEFORE starting their application.

  • Applications must be submitted online via the UG-InfoEd Grant Management System available at http://grant.ug.edu.gh/. Applicants may access the site by entering their UG username e.g., sakoto
  • (i.e. email address without the domain name @ug.edu.gh) and active directory password to login.
  • Selecting the right grant type (i.e. Conference Grant) will give you access to the appropriate grant application form.
  • Please note that the application requires approval as per the conference grant approval matrix (attached). All applications must therefore be routed in the system to the relevant approver for approval and onward submission to the Conference Grant Scheme. Unfortunately, we are unable to consider applications without the requisite approval.
  • Paper applications are not accepted, and incomplete applications will be automatically deleted from the online application system after the deadline.


  • All completed applications must be submitted online via the application system by 5pm on Wednesday, 12th August, 2020. Please note that applications must receive the endorsement of the HoD/Dean/Director/Provost to be considered as complete.

A virtual information session will be organized on Tuesday, 21stJuly, 2020 at 10.00am. using Microsoft Teams. All prospective applicants are strongly encouraged to participate in the information session and must register their interest online by Friday 17th July, 2020 by clicking on the following link:  https://forms.gle/zCk45pmAYLZthSt26.

Applications will be assessed based on the following:

  • Rank
  • Years of service at UG
  • Status of service (i.e. active - not on study leave/ leave of absence/ sabbatical), post-retirement
  • Role at the conference
  • Whether applicant is/ is not a previous beneficiary of the grant
  • Demonstration of additional funding
  • Research funding attracted to the University
  • Documentation provided

Grants to be awarded under this Call will support the following costs:
i. Registration fees and other direct meeting related costs
ii. Internet related costs
iii. Online meeting/ conference hosting tools

Login or application submission difficulties should be reported using the following link:  https://docs.google.com/forms/d/e/1FAIpQLSdENSSWZrOcNDg-  8H7PBXk6e45UfvTvnx9wSH3fc2N8SoPUJA/viewform

Other enquiries may be addressed by e-mail to cgrant@ug.edu.gh.